2003 NWCG Contract Resource Package
Sample NWCG Training Provider MOU
MEMORANDUM OF UNDERSTANDING BETWEEN
"XYZ" COORDINATING GROUP
The XYZ Coordinating Group (Insert abbreviation),
through its Training Committee or Board, has broad responsibility for
the coordination of resources within the XYZ Geographic Area including
the management of trainees and the oversight of training and training
instructors of member agencies. The XYZ believes that to provide the highest
level of safety and productivity, all resources utilized for incident
response within the XYZ must meet or exceed all training, experience,
and physical fitness standards identified in the National Wildfire Coordinating
Group (NWCG) Wildland and Prescribed Fire Qualification System Guide (Publication
Management System (PMS) 310-1).
The purpose of this MOU is to provide a framework for cooperation
and coordination between the parties concerning emergency incident response
training (e.g. wildland fire, prescribed fire, etc.) of XYZ non- member
WHEREAS, XYZ will only recognize __________________(Training
Provider) when formal agreements are in place.
WHEREAS, XYZ will only recognize NWCG courses that have
covered all course objectives and include all of the prescribed course
material and have been presented by an instructor that meets instructor
qualifications in accordance with National Fire Equipment System (NFES)
2226, "NWCG Course Coordinators Guide", "Field Managers
Course Guide", and NWCG course-specific instructor requirements.
WHEREAS, the Training Provider has individuals who meet
or exceed the NWCG instructor qualifications.
THEREFORE, the XYZ will recognize and accept the training
provided by a Training Provider when all of the provisions of this agreement
This MEMORANDUM OF UNDERSTANDING, hereinafter referred to
as MOU, is made and entered into by and between the __________________(Training
Provider), hereinafter referred to as __________________, and the XYZ
COORDINATING GROUP, hereinafter referred to as the (Abbreviation)
under provision of the charters and/or other authorities of each organization.
A. XYZ Coordinating Group agrees to:
1. Meet or exceed the guidelines contained in the NWCG
position paper on Contractor Training and Qualifications approved
by the National Wildfire Coordinating Group (NWCG) (See Exhibit 1).
2. Provide NWCG instructor qualification requirements
for emergency incident response training courses.
3. Identify to __________________(Training Provider)
the source for obtaining training materials and other supporting materials
necessary to meet the provisions of this MOU.
4. Recognize __________________(Training Provider) Certificates
of Course Completion issued to students who successfully complete
courses presented under this MOU. -
5. Monitor the quality of the training provided and
records maintained by __________________(Training Provider) to verify
that the training and records are in compliance with the established
6. Develop a monitoring plan to insure that __________________(Training
Provider) instructors are fully qualified in compliance with the established
7. Recognize __________________(Training Provider) instructors
who have been certified in accordance with NWCG standards and this
B. XYZ Coordinating Group will not:
1. Qualify or certify __________________(Training Provider)
or its members' instructors or students.
2. Authorize __________________(Training Provider) to
use any federal or state shield or insignia unless a license for such
use is obtained in advance.
3. Authorize __________________(Training Provider) to
use NWCG Certificates of Course Completion for any training conducted.
Any certificates issued by the Training Provider using NWCG Forms
must be reissued on appropriate forms.
C. Training Provider agrees to:
1. Provide emergency incident response training that
meets or exceeds NWCG standards for course, content, and objectives.
Course materials may be augmented with appropriate related materials
and/or information, but required course material shall not be substituted
with non-standard materials or information.
2. Supply course/student with training and evaluation
3. Maintain student records on individuals successfully
completing courses presented under this MOU for a minimum of 3 years
or the life of the MOU, whichever is greater. As a minimum, these
records should contain the following: course title, hours of instruction,
location, and dates; instructor(s) name(s), level of instructor certification,
and company affiliation; and trainee name.
4. Provide XYZ Coordinating Group written notification
of course dates, time schedule, location, and Lead Instructor for
all courses sponsored by __________________(Training Provider) or
its membership. Such notification shall be provided at least seven
(7) calendar days in advance of the course starting date. When courses
must be scheduled to meet emergency training needs, the XYZ Coordinating
Group's MOU representative may waive this seven (7) day notification.
Requests for waiver may be made by phone call or fax. Waivers granted
under such emergency requests will not be reduced below 48 hours.
5. Provide XYZ Coordinating Group or its representative
access to student records upon request.
6. Use only instructors who meet NWCG instructor standards
identified in NFES 2226, "NWCG Course Coordinators Guide",
"Field Managers Course Guide", and NWCG course-specific
instructor requirements. Interpreters (e.g. bilingual interpreters),
if used, will either meet NWCG instructor standards or will be paired
with a qualified instructor. "Paired with" means that a
qualified instructor shall be present in the classroom or field exercise
at all times instruction is presented by an interpreter who is not
7. Evaluate tasks in the student's Position Task Book
that are eligible for evaluation in a classroom or field exercises
setting in accordance with APPENDIX A, Position Task Book Administration,
of the Wildland and Prescribed Fire Qualification System Guide (PMS
8. Issue to individuals successfully completing the
training presented, Certificates of Course Completion with Association's
logo and name that are signed by the Lead Instructor. Member companies
may add their logo and/or name to the Association's certificate.
9. Verify instructor records to ensure that instructors
meet or exceed NWCG Instructor qualifications.
10. Maintain qualification records on all Unit and Lead
Instructors authorized by __________________(Training Provider) to
instruct courses. These records must contain documentation necessary
to verify that instructors meet the requirements for the each course.
11. On an annual basis, provide XYZ Coordinating Group
a current list of instructors that indicates their instructor qualifications
by course, for which they are qualified, that are covered by this
MOU. The list shall give their full name, company affiliation and
an example of their legal signature. As instructors are added or instructor
qualifications change, a new list shall be provided to XYZ Coordinating
12. Provide XYZ Coordinating Group or its representative
access to instructor records upon request. Maintain student evaluations
and provide XYZ Coordinating Group and provide copies upon request.
13. Assure that a minimum of one qualified Lead Instructor
is present to ensure the delivery of each course presented by __________________(Training
Provider) or its membership meets or exceeds the standards for instructional
objectives contained in each course package. The Lead Instructor should
also perform other normal Lead Instructor responsibilities to include:
a) Screen students to ensure they meet all prerequisites
(training and experience) to attend training course.
b) Evaluate and recommend certification of unit instructors.
c) Hold cadre meetings as necessary.
d) Assure unit and final exams are administered properly
as identified in PMS 907, Course Coordinator's Guide.
14. Monitor the quality of the training provided and
records maintained by their certified instructors to verify that the
training and records are in compliance with the established standards.
D. XYZ Coordinating Group and __________________(Training
Provider) mutually agree that:
We will meet annually or as needed, prior to December
1; to review this MOU and that the MOU may be revised as necessary during
that meeting or by the issuance of a written amendment signed and dated
by all parties.
Either party may terminate this agreement by providing
a 60-day written notice, except as provided below:
Failure by __________________(Training Provider) or
its membership or recognized instructors to meet the requirements
of this MOU will result in XYZ Coordinating Group not recognizing
any students graduating from below-standard courses and may result
in XYZ Coordinating Group suspending this MOU until the deficiency/deficiencies
are corrected. A suspension will cause the __________________(Training
Provider) and its recognized instructors to be ineligible to meet
the applicable requirements of providing instruction of any courses
to contractors or their employees. Contractors that have students
who graduated from a below-standard course will be ineligible to participate
under an existing Interagency Firefighting Crew Agreement and Interagency
Engine/Tender Request until able to meet the qualifications.
XYZ Coordinating Group will give written notice to __________________(Training
Provider) when a failure to comply with the provisions of this MOU
is discovered and verified through an appropriate investigation of
The written notification will provide the detailed findings
of non-compliance or sub-standard training, will identify the Lead
Instructor involved (if any), and recommended corrective action necessary
and time frame for the __________________(Training Provider) to have
the suspension removed.
IV. NON-FUND OBLIGATING DOCUMENT
This is not a fiscal obligating document. Any reimbursement,
contribution of funds, or transfer of anything of value between the parties
to this document will be handled in accordance with applicable laws, regulations,
and procedures. Such endeavors will be outlined in separate agreements
that shall be made in writing by representatives of the parties and shall
be independently authorized by appropriate statutory authority. This document
does not provide such authority. Specifically, this document does not
establish authority for non-competitive award to the training provider
of any contract or other agreement.
Changes within the scope of this document shall be made
by the issuance of a bilaterally executed modification.
VI. FREEDOM OF INFORMATION ACT (FOIA)
Any information furnished to the XYZ Coordinating Group
under this document is subject to the Freedom of Information Act (5 U.S.C.
552) and Privacy Act.
VII. DESIGNATED REPRESENTATIVES
The XYZ Coordinating Group representative to contact for
questions or issues arising out of this MOU is:
Insert Name, Address, and Phone Numbers
The __________________(Training Provider) representative
to contact for questions or
issues arising out of this MOU are:
Insert Name, Address, and Phone Numbers
VIII. EFFECTIVE DATE
In WITNESS WHEREAS, the parties hereto have executed this
MOU as of the date listed below.
Representing: (Training Provider)
(Name: Please Print) ______________________
Representing: XYZ Coordinating Group
(Name: Please Print) ______________________